Company Manager, The National Ballet of Canada

Reporting to the Artistic Administrator, the Company Manager executes all Company Human Resource Maintenance and Touring Activities and supports the Artistic Department with theday-to-day administrative functions of the department. The position provides administrative and clerical assistance with communications, Season preparation, tour advancement, immigration, file management, and project support.

Key Responsibilities

• Compile all personnel information necessary for airline, government, and other documentation. Assist the Artistic Administrator in the logistics of upcoming tour planning including accommodations and transportation and prepare, update, and distribute the Tour itinerary.  Liaise with all relevant departments to manage the annual touring plan, actions, and budget.

• Continually research and develop an understanding of the touring marketplace. Complete the various requisite forms for all Visa, Immigration issues and permissions and submit applications to authorities (consulates, immigration department, etc.). Ensure all passport information is up-to-date.

• Be “on call” at all times for the duration of performance runs at the theatre and while the company is on tour.

• Administrative tasks related to guests including but not limited to; organize accommodations and transportation, distribute per diems, expense reimbursements, and general communications.

• Field various immigration-related questions and requests and collect and maintain visa records, including temporary foreign workers. Assist our agents and representatives in other countries if those agents are applying for visas on our behalf.

• Participate in preparing applications for touring grants from the Canada Council and the Ontario Arts Council, as needed.

• Request holds and type ticket sheets for VIP and Artistic seats.

• Maintain a clear understanding of the Canadian Actors’ Equity Association (CAEA) and the AFoM agreements. Prepare and coordinate contracts, union paperwork, affidavits, and payroll for supernumeraries, including Canada’s National Ballet School students performing in The Nutcracker.  

• Ensure medical coverage for Toronto performances.

• Perform other duties including, but not limited to; manage petty cash, file maintenance, stage flower management, proofread various internal communication documents and respond to general inquiries, as required.